The following agenda is subject to chenges

Event Programme

This year’s EPSI Annual Conference blends cutting-edge sport innovation with the magic of Arctic nature. Over three days, immerse yourself in high-level panels, interactive sessions, networking activities and unforgettable experiences under the Northern Lights.

Day 0 - tuesday, October 28

Welcome to Rovaniemi

All day

SantaSport Facilities

Arrival of participants and guests

Participants, speakers, and guests arrive and get settled. Early arrivals can explore the “10th National Sports Forum” at SantaSport or join informal networking and cultural experiences. All social activities on this day are optional.

Day 1 – Wednesday, October 29, 2025

EPSI General Assembly

9.00 - 11.00

Lapland University of Applied Sciences

Key organizational updates, including:

  • 2025 Highlights & Strategy
  • EPSI Steering Committee Overview
  • “Member of the Year” Award
  • Communication & Project Reports
  • Business outline
  • Legal & Financial Update

11.00 - 11.15

Lapland University of Applied Sciences

Coffee break

Welcoming to the Art Exhibition by Gianpaolo Tomassetti

11.15 - 12.00

Lapland University of Applied Sciences

Official opening ceremony

Inspiring keynotes from high-level politicians, federations, and athletes, among which:

  • Hannu Takkula, Finnish politician and former Member of the European Parliament 
  • Sini Pyy, Finnish paralympian skier & climate advocate
  • Tanja Poutiainen, former World Cup alpine ski racer from Finland

12.00 - 13.30

Lapland University of Applied Sciences

Networking Lunch

Hosted at the Art Exhibition by Gianpaolo Tomassetti

13.30 - 16.30

Lapland University of Applied Sciences

Thematic Talks: European sport innovations

Featuring European excellences such as Juventus FC, Italian Federation of Taekwondo (FITA) Nordensa, the Sport Innovation Index project, and Finnish excellences like the Interreg “NPA SUB” Project and the athlete Sini Pyy, ambassador of“Protect Our Winters”.

19.00

Korundi Kitchen & Café

Social Dinner

Day 2 – Thursday, October 30, 2025

Fundaising, Business & Investment in Sport

8.00 - 9.00

Lapland University of Applied Sciences

#BEACTIVE Morning run/walk tour

Wake up with the Arctic sunrise!

9.00 - 9.45

Santa Sport Center

EPSI private funding opportunities

Meet investors and VCs:

  • Business Angels: Juan Fuetes
  • Venture Capitalists: Florian Scholtz  
  • Questions and Answers from the public

9.45 - 11.00

Santa Sport Center

Business Innovation Competition

Pitching Session & Reverse Pitching for Business Creation by the EPSI Business Manager, Omar El Zayat. Startup pitches and real-time judge feedback with the official voting from the public. 

11.00 - 11.15

Santa Sport Center

Coffee break and final judges deliberation

Winner announcement by the jury.

11.15 - 12.45

Santa Sport Center

Networking icebreaker: Concentric circles exercise

Designed to connect innovators with shared goals.

12.45 - 13.45

Lapland University of Applied Sciences

Networking Lunch

13.45 - 15.45

Santa Sport Center

Outdoor adventure activities

Explore Arctic nature on foot or fat bikes.

15.45 - 16.45

Santa Sport Center

“One Drink, One Idea”

Exchange project concepts over a warm drink in an unforgettable setting.

17.45

Santa Sport Center

Chalet Sauna & Northern Lights Experience

Relax, connect, and enjoy Rovaniemi’s natural beauty.

Day 3 – Friday, October 31, 2025

EU Project development & funding opportunities

9.00 - 10.30

Lapland University of Applied Sciences

EU Sport funding opportunities

Presentation of Call for proposals and best practices:

  • LIFE Programme Case: Atlético Madrid
  • Horizon Europe Case: “Enernfans”

10.30 - 10.45

Lapland University of Applied Sciences

Coffee break

10.45 – 12.15

Lapland University of Applied Sciences

Open innovation pitching sessions

5 new ideas presented – open to questions, feedback, and matchmaking.

12.15 - 13.00

Lapland University of Applied Sciences

Networking Lunch

Hosted at the Art Exhibition by Gianpaolo Tomassetti

13.00 – 15.00

Lapland University of Applied Sciences

Brokerage tables for project building

Discover the new project ideas on the table, join new consortia and start preparing the basis for new applications.

15.00 - 15.30

Lapland University of Applied Sciences

Coffee break

… and family photo!

19.00 - 21.00

Lapland University of Applied Sciences

Social dinner and farewell

Wrap up the event with a casual dinner 

Day 4 – Saturday, November 1, 2025

Departure day